VDRs became pretty popular over the past a couple of years. Enterprises get varied benefits implementing them. So there is no surprise the virtual deal room market became rather broad and profitable. Brand new providers come out all the time, and every one of them wants to amaze clients with original tools on this eternal war for the loyalty of the audience.
But do online meeting rooms really differ that much from ordinary cloud storages? And why would a corporation pay for it? Since there are lots of people who will ask these questions, let’s figure out the technology behind the virtual data room.
Let us start with the basics and discuss the software itself. It is a virtual storage where businesses can store their sensitive files. But even though it is the most important function of such technology, the list of its tools doesn’t end on just being a repository. Online meeting room offers its users a complete interface for all firm interactions. Here partners can exchange the data, discuss details, get prepared for meetings and some other. Basically, adopting this technology a brand will have a broad range of various instruments that will allow to enhance the workflow of the team and whole corporation.
So, while ordinary online repositories can only give a virtual space so a corporation director can save files there, data rooms are a complete brand tool. They can be used for Due Diligence, Mergers and Acquisitions, fundraisings, IPOs and other business processes.
For sure, not each enterprise interacts with the classified data all the time. But although this information can be not that sensitive, any CEO would want to have their data stolen or illegally used. Virtual repositories like trendy Dropbox or Google Drive are not perfectly safe to use – a lot of cases of information leaks have shown it to us quite clearly.
Thus, the most important difference of virtual deal rooms is the data encryption and numerous ways of protection. Of course, ordinary virtual storages encrypt their transmission lines as well – but not really the transferred information itself. And if someone has a direct link to the file, it can be easily stolen by hackers.
Virtual meeting room providers encrypt not only transfer lines but the information as well. There is no way they will be exposed to any kind of danger caused by malicious acts of hackers. Moreover, all digital data rooms have a two-factor authentication. It means that to enter the system the team member will need to enter the code that was sent to their phone in an SMS when signing in.
Additionally, the administrator of the data room can control the level of access other team members have. Settings can be changed at any time. And if any extreme situation happens, the room administrator can destroy the file remotely or cut the access to it.
Unlike ordinary virtual repositories, deal rooms are made to upgrade the work of the company and within partners. So besides that participants can exchange files with each other, they can as well be involved in discussions, hold different votings, manage Q&As and much more. It is incredibly comfortable to have all tools in one interface.
Moreover, CEOs have a chance keep an eye on the work process of their corporations in the digital data room . Some providers even offer an artificial intellect implemented in their programs. It helps to predict situations and trends and get more detailed insights. Also, leaders of firms can track thpartners and notice if there are some problems in the work of the enterprise.
In conclusion, there obviously are diverse reasons to get a virtual data room in your brand and stop using simple virtual storages . Once you try a data room, you will not want to get rid of it.